Privacy Policy
Effective date: 2026
The Rayners Penn Foundation is committed to protecting your privacy and handling personal information responsibly. This Privacy Policy explains how we collect, use, and safeguard information submitted through our application process.
1. Who We Are
Data Controller
The Rayners Penn Foundation
el@theraynersfoundation.com
The organisation above is the data controller responsible for personal information collected through this website and application process.
Website and Technical Services Provider (Data Processor)
Francis Bros Limited
oli@franciscreative.co.uk
The website and technical systems supporting this application process are managed on behalf of the Foundation by the Data Processor named above.
2. Information We Collect
We may collect the following information:
- Personal information (name, contact details, address, date of birth)
- Background information relating to your circumstances
- Information about the support you are seeking
- Details of any relevant community involvement or initiatives
- Any additional information you choose to provide
3. How We Use Your Information
Information is used to:
- Assess applications for support
- Communicate regarding application outcomes
- Improve our processes and understanding of need
- Meet legal and regulatory obligations
4. Data Sharing and Disclosure
We do not sell or rent personal information.
Information may be shared only:
- With authorised members of The Rayners Penn Foundation
- Where required by law or legal process
- In the event of an organisational change
5. Data Security
We take reasonable steps to protect personal information, though no online system can be guaranteed to be completely secure.
6. Retention of Information
Information is retained only for as long as necessary to meet the purposes for which it was collected and to comply with legal requirements.
7. Your Rights
You may request access to, correction of, or deletion of your personal information, subject to legal obligations.
8. Changes to This Policy
This policy may be updated periodically. Any changes will be published on the website with an updated effective date.
9. Contact Us
For questions relating to this Privacy Policy or your data, please contact:
The Rayners Penn Foundation
el@theraynersfoundation.com